Department Coordinator - Part Time - 24 Hours/Week - Day Shift - No Weekends or Holidays

HAVENWYCK HOSPITAL (a UHS facility)

Havenwyck Hospital is a 243 bed Joint Commission accredited and licensed psychiatric hospital in Auburn Hills, Michigan. We specialize in providing comprehensive, compassionate behavioral health services to children, adolescents and adults.

POSITION SUMMARY:

Reporting to the Director of Plant Operations (DPO), the Department Coordinator provides primary administrative and organizational support to the Plant Operations Department.

DUTIES WILL INCLUDE:

• Maintains DPO’s calendar, contact lists and appointments. Gathers and prepares all necessary documentation and resources for scheduled appointments.
• Anticipates/coordinates scheduling and advance notices for committees and events and maintains project schedules. Assists DPO to maintain schedule daily.
• Conducts follow-up for all business meetings with minimal direction.
• Completes associated expense reports, purchase authorizations, memos and associated correspondence.
• Composes and prepares correspondence, responds to routine calls, correspondence and performs other administrative and clerical functions as assigned.
• Coordinates meetings and conference calls. Prepares agendas, takes minutes, maintains distribution lists and disseminates materials.
• Expedites check requisitions.
• Works a schedule tailored to the needs and objectives of the DPO.

WHAT DO OUR CURRENT EMPLOYEES VALUE AT HAVENWYCK HOSPITAL AND UHS?

An environment that puts patient care first. One of the most rewarding aspects of this job is providing excellent care, comfort, and security to the patients and families you treat, at their most vulnerable times. Supportive and responsive leadership. You are never alone, as you are part of a large network of peer co-workers that routinely exchange ideas and review current topics within the industry. Having the opportunity to grow, learn, and advance in your career. There are very robust continuing education options and opportunities for skills diversification and career advancement with UHS.

BENEFIT HIGHLIGHTS:

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• 401(K) with company match and discounted stock plan (after meeting hours requirement)
• Career development opportunities within UHS and its 300 Subsidiaries

Universal Health Services (UHS)

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $13.4 billion in 2022. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 94,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com 

Qualifications:

• Bachelor’s degree preferred. Associate degree and/or 3 years Administrative Assistant experience or a HS Diploma with 10 years of Administrative Assistant experience required.
• Experienced in settings where excellent customer service skills as well as independent problem solving are practiced.
• Data gathering and analysis experience a plus.
• Experienced in managing and implementing contracts preferred.
• Individual must be highly organized; detail focused with excellent time management skills.
• Exhibits the ability to anticipate and predict daily and weekly needs of the DPO.
• Must be highly proficient in Microsoft Office Word and Excel with excellent writing skills.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all its subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. Additionally, recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting our Compliance Hotline at: https://uhs.alertline.com or 1-800-852- 3449.